Event Logistics
Support
Full-scale conferences. Trade show booths. We handle the logistics so your team can focus on the room.
High Touch Group is the commercialization partner for diagnostics, medtech, and biotech companies. Event logistics is one of the ways we support that work: we plan events end to end and manage exhibitor logistics for booths at outside shows. We’ve planned or supported programs for ADLM, the Advanced Lateral Flow Conference, and the AMR Summit, among others.
Some clients run their own event, a proprietary conference or a symposium. Others are exhibiting at somebody else’s, a booth at AACC or DeviceTalks. Either way, the logistics are the same problem: vendor forms and deadlines standing between now and show day, with no one on your team who has the time to chase them down.
That’s what this is for.
[01]
Producing Your Own Industry Event?
High Touch Group plans and runs your industry event from the first logistics call to the last item packed up and shipped home. We manage:
- Venue selection and contracting
- Program development and speaker coordination
- Vendor management: catering, AV, staging, and rentals
- Day-of production and on-site execution
- Teardown and shipping once the event wraps
- Post-event reporting on what worked
Your team shows up for the parts that matter, the keynote or the conversation you flew in for. We handle everything else that gets you there.
[02]
Exhibiting at a Trade Show or Conference?
High Touch Group plans, designs, and prints your booth, then delivers it to the show floor ready to install. If you want a team representing you on-site, we staff that too.
Once the booth is built, this is what we manage:
- Electrical, utilities, AV, furniture, and carpet orders
- Lead retrieval, floral, catering, and porter service orders
- Point of contact for every third-party vendor at the show
- Required paperwork: liability insurance, exhibitor-appointed contractor forms, booth renderings, and deadline tracking
- Booth staff badge registration and floor schedule
- Hotel bookings for your team
- Marketing collateral, designed and printed
- Giveaway sourcing and ordering
- A shipping checklist covering what’s going, where it’s going, and when it needs to arrive, plus coordination to and from the event or warehouse
- Move-in and move-out details, badge pickup, and the show’s rules, so your team knows what to expect on-site
Need content or dev work tied to the show? We can fold that in as well.